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Vacancies > Job Vacancy Announcement Detail
Job Vacancy Announcement Detail
| Employer: | Ambyth Shipping Micronesia, Inc. |
| DBA: | Ambyth Shipping Micronesia, Inc. |
| Address: | P.O. Box 503681 CK Saipan, Northern Mariana Islands 96950 United States |
| Phone: | 670-322-0970 |
| Other Number: | 670-322-0972 |
| Contact Ambyth Shipping Micronesia, Inc. via email | |
| Job Vacancy Announcement | JVA |
| JVA Type: | Renewal |
| Island | Saipan |
| FLSA Covered? | No, not covered |
| DOD related? | No |
| PERM related? * | No |
| VEVRAA related? | No |
| Original Number of Openings: | 1 |
| Number of Openings Currently Available | 1 |
| Specific Worksite location: | Saipan |
| Job Classification: | Office and Administrative Support Occupations |
| Job Title: | Administrative Coordinator-Agency |
| Announcement Number: | 19-03-68549 |
| Job Classification: | Office and Administrative Support Occupations |
| Opening Date: | 3/1/2019 |
| Closing Date: | 3/16/2019 |
| Salary Range: | $8 to $10 / Hourly |
| Job Title: | Administrative Coordinator-Agency |
| Job Duties: | SUMMARY Under the direct supervision of the Manager, Ship Agency and Marine Services or designee, the Administrative Assistant provides corporate office administrative and clerical assistance by performing the following duties ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Maintains excellent communications with ship Principals, Deck and Engineering officers. Ensures customer requests and requirements are met in a timely and cost effective manner. • Operates a multi-line telephone; Takes messages, gives information to callers; Screens and routes calls to appropriate destination; Handles incoming and outgoing company/vessel mail. • Greets the public, staff and others in a professional, courteous manner; Ascertains nature of business and directs visitors or callers to appropriate department or person. • Routes all incoming and outgoing faxes and email messages to respective persons or companies. • Arranges all travels requests with respective travel agencies, local transportation, hotel accomodations, dental and medical appointments and hospitalization if necessary. • Communicates with Master and Principals to ensure all travel arrangements are in order; arranges transport for various types of transportation needs required. • Types and/or formulates correspondence and transmits email and fax messages. • Conducts research of services as deemed necessary; adds and checks columns of figures; prepares and transmits courier packages. • Maintains various logs, spreadsheets and manuals. • Procures supplies as needed. • Operates office equipment including PC, adding machine, copy machine, postage machine, printer and other office machines. • Prepares coffee and Run errands. • Maintains office files and records in accordance with internal procedures. • Conducts daily cleaning of Administrative offices. • Prepares and proofreads advertisements; distributes and collects all company gas cards. • Assists with special events planning. • Operates personal computer to access e-mail, electronic calendars, and other basic office support software. • Uses various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports. |
| High School Diploma Required? | Undetermined |
| Qualification Requirements: | POSITION MINIMUM QUALIFICATIONS: • High school Graduate • Must possess a valid A/B driver’s license • Strong oral and written communication skills • Proficient in MS Word/Excel and PowerPoint • 4 to 6 years experience in Travel, transportation and hotel arrangements. • 4 to 6 years customer service experience in marine services industry. |
| Full or Part Time: | Full Time |
| Hours per Week: | 40 |
| Hours per Day: | 8 |
| Payment Frequency: | Bi-weekly |
| Overtime Available: | Yes |
| Overtime Rate: | $12 - $15 |
| Rate x 1.5 per hour Exempted: | No |
| Specify All Payroll Deductions: | CNMI Taxes/FICA |
| Required tools, supplies and Equipment to be provided: | None |
| Anticipated starting date of employment: | 10/1/2019 |
| Anticipated closing date of employment: | 9/30/2020 |
| Housing Provided: | No |
| Food Provided: | No |
| Transportation required: | No |
| If transportation is required, daily transportation to and from the worksite(s) will be provided to the workers. Daily pick-up place(s) will be at: | |
| Fringe Benefits: | Medical Insurance Paid Vacation Leave Paid Sick Leave |
| Comments: | QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. LANGUAGE SKILLS: • Ability to read and comprehend simple instructions, short correspondence, and memos; Ability to write simple correspondence. • Ability to effectively present information in one-on-one and small group situations to customers, clients, and, other employees of the organization. MATHEMATICAL SKILLS: • Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. • Ability to perform these operations using units of American money and weight measurement, volume, and distance. REASONING ABILITY: • Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. • Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS and ABILITIES: • Must be able to operate a PC, MS Excel, MS Word, MS Windows, MS power point and Word Perfect software. • Operate a multiline telephone, telex, fax and other office equipment. • Correct English usage, spelling, grammar and punctuation. • Knowledge of common office practices and procedures; typing speed of not less than 30WPM from clear copy. • Understanding and carrying out verbal and written instructions. • Maintaining working relations with staff and public. • Recognizing and maintaining strict confidentiality of work material. • Working independently in the absence of supervision. COMMENTS: This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by the Executive Assistant or Management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • While performing the duties of this job, the employee is occasionally required to climb or balance. • The employee must occasionally lift and/or move up to 100 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions. __________________________________________________________ Interested applicants can apply in person at Pacific Trading Bldg., Pale Arnold Road, Saipan. Monday to Friday from 8:00 AM to 5:00 PM or send your resume to hr@ambythsaipan.com no later than March 18, 2019. NO PHONE CALLS PLEASE. Ambyth Shipping Micronesia, Inc. has a Drug-Free Workplace Policy in effect and requires the successful candidate to submit to a pre-employment Drug Test. Ambyth Shipping Micronesia, Inc. is an Equal Opportunity Employer. Qualified women, minorities and disabled persons are encouraged to apply. |