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Vacancies > Job Vacancy Announcement Detail
Job Vacancy Announcement Detail
| Employer: | AMERICAN SINOPAN LLC |
| DBA: | Saipan Garden Resort |
| Address: | PO BOX 10003 PMB 722 SAIPAN, Northern Mariana Islands 96950 United States |
| Phone: | 670-233-9595 |
| Other Number: | |
| Contact AMERICAN SINOPAN LLC via email | |
| Job Vacancy Announcement | JVA |
| JVA Type: | New |
| Island | Saipan |
| FLSA Covered? | No, not covered |
| DOD related? | No |
| PERM related? * | No |
| VEVRAA related? | No |
| Original Number of Openings: | 2 |
| Number of Openings Currently Available | 2 |
| Specific Worksite location: | Saipan |
| Job Classification: | Office and Administrative Support Occupations |
| Job Title: | Administrative Assistant |
| Announcement Number: | 19-03-68513 |
| Job Classification: | Office and Administrative Support Occupations |
| Opening Date: | 3/1/2019 |
| Closing Date: | 3/16/2019 |
| Salary Range: | $7.25 to $10 / Hourly |
| Job Title: | Administrative Assistant |
| Job Duties: | • Answer and direct phone calls • Organize and schedule meetings and appointments • Maintain contact lists • Produce and distribute correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Order office supplies • Book travel arrangements • Submit and reconcile expense reports • Provide general support to visitors • Provide information by answering questions and requests • Take dictation • Research and creates presentations • Generate reports • Handle multiple projects • Prepare and monitor invoices • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies • Contribute to team effort by accomplishing related results as needed • Carry out administrative duties such as filing, typing, copying, binding, scanning etc. • Organize travel arrangements for senior managers • Write letters and emails on behalf of other office staff • Book conference calls, rooms, taxis, couriers, hotels etc. • Cover the reception desk when required • Maintain computer and manual filing systems • Handle sensitive information in a confidential manner • Take accurate minutes of meetings • Coordinate office procedures • Reply to email, telephone or face to face enquiries • Develop and update administrative systems to make them more efficient • Resolve administrative problems • Receive, sort and distribute the mail • Answer telephone calls and pass them on • Manage staff appointments • Oversee and supervise the work of junior staff • Maintain up-to-date employee holiday records • Coordinate repairs to office equipment • Greet and assist visitors to the office • Photocopy and print out documents on behalf of other colleagues |
| High School Diploma Required? | Undetermined |
| Qualification Requirements: | • Proven admin or assistant experience • Knowledge of office management systems and procedures • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong organizational and planning skills • Proficient in MS Office • At least 3 years of experience in the field or in a related area • High school diploma or equivalent; college degree preferred |
| Full or Part Time: | Full Time |
| Hours per Week: | 80 |
| Hours per Day: | 8 |
| Payment Frequency: | BI-WEEKLY |
| Overtime Available: | Yes |
| Overtime Rate: | $10.875 - $15 |
| Rate x 1.5 per hour Exempted: | No |
| Specify All Payroll Deductions: | CNMI and Federal Withholding Taxes and Other applicable statutory deduction |
| Required tools, supplies and Equipment to be provided: | The employer will provide workers at no charge all tools, supplies, and equipment required to perform the job |
| Anticipated starting date of employment: | 10/1/2019 |
| Anticipated closing date of employment: | 9/30/2020 |
| Housing Provided: | No |
| Food Provided: | Yes |
| Transportation required: | No |
| If transportation is required, daily transportation to and from the worksite(s) will be provided to the workers. Daily pick-up place(s) will be at: | |
| Fringe Benefits: | Subject to Company Approval |
| Comments: | no comments |